Open and transparent management of personal information
Anonymity and pseudonymity
Collection of solicited personal information
Dealing with unsolicited personal information
Notification of the collection of personal information
Use or disclosure of personal information
Cross-border disclosure of personal information
Adoption, use or disclosure of government related identifiers
Quality of personal information
Security of personal information
Access to personal information
Correction of personal information.
The adoption of the APPs supports our management philosophy that promotes mutual trust, respect, equity and fair treatment of all our clients. CCI supports:
fair and open information collection practices,
processes that ensure personal information kept by us is accurate, complete and current, and
your right to access and where necessary, correct information held by us.
Personal information means information we collect and hold about you from which your identity is either apparent or can be reasonably determined. This may include:
your name, date of birth, gender,
contact details such as your address, telephone number, email address,
details of your marital status and/or occupation,
your driver's licence number and/or Tax File Number (TFN),
your financial information, and
in some instances, we may request sensitive personal information such as medical information that relates to the insurance.
You do not have to provide us with your personal information. However, if you don't it may affect our ability to assist you or provide you with a product or service.
CCI will not collect sensitive personal information revealing racial or ethnic origin, political opinions, religious beliefs or affiliations, philosophical beliefs, trade-union membership, sexual preferences, criminal record or details of health or medical information unless you have consented, or the collection is required or specifically authorised by law.
Personal information is collected by CCI in a fair and lawful manner, and will generally be collected directly from you. It may relate to your specific insurance policy and/or product preference; workers compensation claim and on occasion, your return to work program; or investment preference.
We may collect personal information directly from you when you:
fill in an application form,
lodge a claim,
deal with us over the telephone,
send us mail by post,
contact us by facsimile,
ask us to contact you via our website, or
have contact with a staff member in person.
The information we collect enables us to:
assess your application for new insurance,
provide you with a quote,
change your existing insurance,
correct your details,
determine a claim,
administer your policy, for example process payments,
deal with your complaint about our products or services, or
assess your application for employment with us.
We are committed to only collecting personal information that is relevant to your application for insurance or other relevant products, your individual policy, insurance or workers compensation claim. Where practicable, we will only collect personal information directly from you. Where we collect information about you from someone else (e.g. a broker, loss adjuster or an assessor) we will, wherever possible, make sure you know we have done this. You may be required to verify your identity such as providing your full name and date of birth.
Once CCI has collected your personal information, we will manage it in accordance with the APPs and the Privacy Act. We use your personal information only for purposes consistent with the reason you provided it, or for a directly related purpose such as to assess a risk or pay a claim or in the case of CCI Asset Management, to administer your investment.
We may collect your personal information from, and in some instances we may be required to disclose your personal information to:
other insurers and reinsurers,
assessors and repairers,
third party suppliers such as IT vendors and/or consultants (but only for the strictly limited purpose of carrying out the relevant services),
external valuers and appraisers,
mail house service providers,
legal advisors, health or other professionals,
our Clearing House Facility provider,
Allianz Australia Insurance Limited ABN 15 000 122 850 (Allianz) and its affiliates where we act as the promoter on behalf of Allianz (the underwriter) and you purchase a limited range of general insurance products from us,
regulatory authorities (if requested) such as the Australian Prudential Regulation Authority (APRA), the Australian Securities and Investments Commission (ASIC), AUSTRAC, the Australian Taxation Office (ATO), and the Financial Ombudsman Service (FOS),
as required by a court/tribunal order, or
other parties as required by Australian law.
At CCI we take reasonable steps to protect the personal information we hold about you from misuse or loss, and from unauthorised access, modification or disclosure. Where practicable we will always gain your consent before disclosing your personal information. We will endeavour to ensure that we maintain control over your personal information even though it may be stored with, or is accessible to third parties.
Where we have collected personal information directly from you, and believe you would reasonably expect that your personal information may be used for direct marketing (and we have not received a request to the contrary), we may from time to time offer you information on other CCI insurance products or associated services from our related entity CCI Asset Management or a limited range of general insurance products arranged by us on behalf of the underwriter Allianz, that we believe may be relevant and of interest to you. Our direct marketing is generally via electronic marketing or printed promotional material in addition to our monthly updates and quarterly magazine, Securitas.
In accordance with our privacy law obligations and the Spam Act 2003 (Cth), we will always provide you with a simple "opt-out" option (such as the ability to "unsubscribe" from emails) so that you may easily request not to receive direct marketing from us. We will not share your personal information with other organisations for the purposes of direct marketing to you. CCI does not engage in telemarketing activities to our customers. Where we promote general insurance products underwritten by Allianz it is possible that Allianz will conduct telemarketing activities to its customers.
If you receive these offers or promotions from us in error, or you no longer wish to receive marketing material from us, please let us know. If you would like to know where we sourced your personal information from please contact us and we will notify you of its source in a reasonable period after the request is made (unless it is impracticable or unreasonable to do so). We will not charge you for making this request.
We will take all reasonable steps to ensure that the personal information we collect, use or disclose is accurate, complete and current. From time to time we may contact you and request that you notify us if your contact details have changed.
If you believe your personal information we currently hold is incorrect or incomplete please let us know.
CCI will ensure that your personal information is secure from misuse and loss and from unauthorised access, modification or disclosure. Access to your information will be restricted to those staff who are authorised and are required to access your personal information to carry out business functions (in which case they will require a password when accessing our systems). We take reasonable IT security measures including the use of firewalls, secure log on processes, segregated security level log on, encryption and intrusion monitoring technologies to secure your personal information. Electronic communication of CCI confidential information outside of the organisation will be limited to that required for business operations and only to those with a Confidentiality Agreement in place. Our physical records are stored securely both onsite and offsite, and unauthorised access to our buildings is prevented by strict access protocols.
When personal client information is no longer required it is disposed of securely in designated secure bins, and reasonable steps will be taken by CCI to permanently de-identify your personal information. In some cases, such as our workers compensation claim files and liability related claims, we are required under State or Territory law to keep individuals' personal information secure and confidential. We may retain copies of records and reports pertaining to your workers compensation claim and liability related claims for long periods of time.
On request, we will take reasonable steps to let you know what sort of personal information we hold about you, for what purposes, and how we collect, hold, use and disclose that information.
How you may access your personal information and seek its correction
CCI aims to ensure that your personal information is at all times accurate, up-to-date, complete, relevant and not misleading.
Correction of your personal information
CCI will take reasonable steps to correct your personal information where we are satisfied it needs to be corrected, or if you request that your personal information be corrected. You may contact us as outlined in the section How to Contact Us, and request that we update our records. We will not charge you for asking us to correct your personal information.
On your request, CCI will provide you with access to your personal information (including in the manner requested by you if it is reasonable to do so) within 30 days. Where you have requested the retrieval of your personal information CCI will ensure that the cost of retrieval, copying and sending the information is fair and reasonable. If the requested information is commercially sensitive we may provide you with an explanation rather than provide direct access (e.g. details of a general rate increase).
In some cases, we may be permitted under the Privacy Act to deny you access to your personal information such as where we reasonably believe that giving access would have an unreasonable impact on the privacy of other individuals; CCI does not hold the personal information that you wish to correct; that the steps necessary to correct the information as requested are not reasonable in the circumstances; or that the request for access is frivolous or vexatious. If we deny you access to any personal information about you we will provide you with reasons in writing, and will provide you with your options for complaining about our refusal.
CCI will not use Government related identifiers (for example, a TFN or your Medicare number) as our own identifier of an individual unless we are required to do so.
We will not use or disclose an identifier assigned by a Government agency, unless the disclosure is required or specifically authorised by law, or is reasonably necessary for us to fulfil our obligations to an agency or State or Territory authority.
Wherever it is lawful and practicable we will give you the option of not identifying yourself, or of using a pseudonym when dealing with us. However in most circumstances, there will be legal obligations that require identification of the individual when entering into business transactions with CCI.
CCI will generally not transfer information outside Australia. CCI may be required to transfer information outside Australia in circumstances permitted by the Privacy Act, such as where the transfer is necessary for the performance of a contract in your interest between CCI and a third party.
CCI will take reasonable steps to ensure that the information which it has transferred will not be collected, held, used or disclosed by the recipient of the information in a way that is inconsistent with, and does not breach the APPs.
CCI will deal with complaints concerning privacy issues in accordance with our Complaints Handling Procedure. If you believe that an act or practice of CCI has interfered with your privacy and potentially breached an APP, you may write to our Privacy Officer (see How to Contact Us below). CCI will review and respond to your complaint within 30 days. We will not charge you for making or investigating your privacy complaint.
In the event that you allege we have breached your privacy, we will:
provide you with assistance including a brochure explaining the internal process and details on how to take your complaint further,
respond within a reasonable period of time after the request is made, and
give reasons for our decision on the privacy complaint.
You may ask us for access to, or request that we correct your personal information by contacting a member of our staff directly, or by writing to us, calling us on
1300 655 001. If you have a concern, or wish to make a privacy complaint please contact our Privacy Officer using the contact details below:
write to us at: Privacy Officer, CCI, GPO Box 180, Melbourne Vic 3001
Email: firstname.lastname@example.org, or contact us via our online form.
call us: 1300 655 001 between 8:30am to 5:30pm, Monday to Friday
fax us: 03 9934 3462
If you require further general information about your privacy rights, or wish to make a formal complaint, you may contact the Privacy Commissioner at the Office of the Australian Information Commissioner by using the contact details below:
mail: Office of the Australian Information Commissioner, GPO Box 5218, Sydney NSW 2001
visit their website: www.oaic.gov.au
call their Privacy Hotline: 1300 363 9922
Effective Date: 25 February 2015
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